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Executive Assistant [9416]

Financial institution seeks permanent Executive Assistant to provide high-level administrative support to the leadership team.

Responsibilities:

Proactively manage complex internal calendars and schedule meetings and business appointments.
Draft executive correspondence and prepare and edit presentations and marketing materials.
Coordinate travel logistics by booking transportation and arranging accommodations.
Assist with financial management by processing expense reports.
Organize conferences and events and serve as the primary point of contact, managing reservations and vendor contracts and drafting presentations for leadership.
Monitor internal email inbox, regularly following up on communications.
Collect data, perform research and prepare business reports.
Maintain internal Salesforce database.
Additional responsibilities and tasks as assigned.

Qualifications:

Excellent verbal, written and interpersonal communication skills.
Ability to work in a fast-paced environment and meet deadlines effectively.
Exemplary judgment and problem-solving skills.
Highly organized and attentive to detail.
Professional and positive attitude.
Ability to handle confidential information with discretion.
Strong proficiency in Microsoft Office applications, CRM platforms (ie. Salesforce) and networking platforms (ie. LinkedIn).

Requirements:

Bachelor’s degree in marketing, business administration, or equivalent education or work experience.
Minimum of three (3) years of experience supporting C-suite executives in an administrative role.
Ability to travel and work flexible hours as needed.

Salary: $90,000 – $95,000 per year.

Not the right role for you? To be considered for other openings with Whitman Associates Inc, please submit your resume to us directly by emailing resumes@whitmanjobs.com. Due to the high volume of applications, we are unable to respond to each candidate individually.

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Apply for Executive Assistant [9416] at Whitman Associates, Inc.